Vacant Possession when Buying and Selling

sirpa gunn • July 30, 2025

When buying or selling residential property in New Zealand, one phrase you'll often come across is “vacant possession.” But what does it actually mean—and why does it matter so much?

Vacant possession is a core concept in conveyancing. In plain terms, it means that the buyer will receive the property free from occupants, tenants, the seller’s personal belongings  (other than chattels listed in the agreement), and any unwanted rubbish or debris. It is more than just an empty house—it’s a legal requirement that must be fulfilled at settlement when specified in the contract.


Why Is Vacant Possession Important?

For buyers, vacant possession guarantees that they can move into the property immediately after settlement without any unexpected surprises. For sellers, it is a legal obligation, if agreed to in the contract, that must be satisfied by the time settlement is due.


Most standard Sale and Purchase Agreements in New Zealand include a clause requiring the seller to provide vacant possession on settlement unless the property is being sold with a sitting tenant and the buyer has agreed to take over the tenancy.


Settlement Day Timing

Under the standard Auckland District Law Society (ADLS) Agreement for Sale and Purchase, vacant possession must be provided by 4:00 p.m. on settlement day. This includes:

  • The seller having fully vacated the property (including sheds, garages, and sleepouts)
  • All personal belongings removed (unless chattels are included)
  • No tenants or licensees remaining
  • The property cleared of rubbish


If you are also buying another property on the same day, coordination is key. The domino effect of multiple settlements can easily become a legal and logistical minefield. If your new home isn’t ready on time and you haven’t vacated your current property, you may find yourself unable to give vacant possession and this can have significant legal and financial consequences.


Selling a Tenanted Property

In some cases, the property is sold with a tenant in place, particularly if the buyer is an investor. In this situation, the contract should clearly state “sold subject to existing tenancy.” This must include:

  • The tenancy details
  • The rental amount and frequency
  • Any bond information


If, however, you intend to sell with vacant possession, the tenancy must be lawfully terminated before the settlement date. Under the Residential Tenancies Act 1986, the notice period for periodic tenancies is generally 90 days, and longer if notice is being given for specific reasons. Fixed-term tenancies can only be terminated early with the tenant’s consent or as otherwise allowed by law.

Failure to give the correct notice or to ensure the tenant has actually vacated can delay settlement and open the door to penalty interest or worse.


What Happens if You Can’t Provide Vacant Possession?

Failing to provide vacant possession by the agreed time is not a minor issue. Here’s what the buyer may be entitled to do under the agreement:


1. Refuse to Settle

If the buyer cannot take possession, they may lawfully refuse to settle. This could trigger a cascade of defaults, especially problematic if you're relying on the proceeds to fund another purchase. You could be liable for any loss suffered by other parties in the chain.


2. Withhold Funds

If you've left rubbish or personal belongings behind, the buyer may agree to settle but retain part of the purchase price until the issue is resolved. This is often negotiated through the lawyers involved and can lead to delays or disputes.


3. Claim Compensation

If the buyer suffers loss or incurs expenses due to your failure to provide vacant possession (such as rubbish removal, storage costs, or alternative accommodation), they may file a compensation claim.


4. Issue a Settlement Notice

the purchaser can issue a 12-working-day settlement notice, giving the vendor that time to be ready to settle. If the vendor fails to do so, the purchaser may be able to cancel the agreement and/or claim damages (subject to the terms of the contract).


Best Practice Tips

  • Sellers:
  • Move out at least a day early, if possible.
  • Book professional cleaners and waste removal.
  • Double-check all storage spaces—don’t leave anything behind unless it’s listed as a chattel.
  • Buyers:
  • Confirm with your lawyer that the agreement specifies vacant possession.
  • Inspect the property shortly before settlement to ensure the seller has complied.
  • Be prepared to act if possession isn't properly delivered.
  • Both Parties:
  • Keep your legal representative fully informed about your plans.
  • Communicate early and often, especially if your settlement depends on another transaction.


The Bottom Line

In New Zealand property transactions, vacant possession is not just a courtesy—it's a legal obligation that plays a pivotal role in ensuring a smooth and enforceable settlement. Whether you're a buyer expecting to move into your dream home, or a seller looking to avoid costly delays and legal disputes, understanding and planning for vacant possession is essential.

As always, consult your lawyer well in advance of settlement day to ensure everything goes to plan. A well-prepared transaction is the best protection against unexpected surprises.


Disclaimer: This article provides general information only and does not constitute legal advice. For advice specific to your situation, always consult a qualified property lawyer.


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